Breast Cancer Care Events

Health and Safety

Please consider all the risks and assess what safety precautions are necessary.

If you are organising an event like a sponsored walk, you will need to arrange to have first-aiders available.  You may already know such people, but if not contact St. John’s Ambulance and arrange for appropriate cover.

Don’t leave this to the last minute, as first-aiders are often in great demand. 

Insurance

You will need to make sure your venue has public liability insurance and if you are hiring equipment or employing any third parties for your event, ensure they have their own insurance. Breast Cancer Care’s insurance unfortunately does not cover events run by fundraisers.

Raffles and Lotteries

A raffle is a great way to raise money at an event. Whether you are planning a small raffle at an event in your home or workplace, or planning a larger raffle and will be selling tickets in the run up to your event, please note that there are some rules governing raffles, which are determined by the Lotteries and Amusement Act 1976 which need to be taken into consideration.

A raffle run on the day of an event is classed as a small lottery and as such does not have to be registered with a local authority or gaming board. However, some conditions do have to be met. They are as follows:

• the raffle should not include any cash prizes (vouchers do not count as cash)
• the sale and issue of tickets and the announcement of the winners must take place on the evening of the event
• the total sum of bought prizes on offer should not exceed £250, however, donated prizes in excess of £250 are acceptable
• you can offer alcohol as a prize if your event is taking place on licensed premises

If you are promoting and selling tickets in advance of the draw date you are required to register the raffle with a local authority. Please contact the Public Protection and Safety Department at your local authority to register your raffle and request all relevant paperwork, including the Lotteries and Amusement Act 1976.  You will also need to issue printed tickets in line with the Lotteries Act terms and conditions.

Once the draw has taken place, you will need to complete the Lotteries and Amusements Act 1976 form correctly and send it back to your local authority. The proceeds of the raffle must be donated to Breast Cancer Care within two weeks of the draw date.

Each ticket and advertisement for your raffle must state the following:

• the price of a ticket – this should not exceed £2
• the name of the charity, along with the registration number
• that the lottery is registered with a local authority along with the name and address of the local authority (if it is not run on the night)
• the name and address of the promoter
• the date of the draw

Use of charity name and logo

If you would like to use our charity name and logo on your fundraising material we ask that you contact us first for permission. We also need you to always include our registered charity numbers.

Registered charity in England and Wales no. 1017658
Registered charity in Scotland no. SC038104

Please contact us for guidelines and permission to use the Breast Cancer Care logo.

Approaching companies or celebrities

We like to keep a record of which companies and celebrities are being approached in the name of Breast Cancer Care. If you are intending on making any approaches please can you let us know before any approaches are made.

Street collections

In order to collect money from the general public in the street, you will require a license from your local council in order to do this. However, collections on private property do not need a license for example shopping centres, supermarkets, sports grounds and stations; when only the permission of the owner is needed.